Will a custom tool be as easy to change as a base?

Changes go through us (or your developers) instead of drag-and-drop. That's the trade for reliability. In practice teams find they change structure rarely once the workflow is modeled right; we design for the flexibility you actually use.

Can you migrate our Airtable data?

Yes, full export and import, including attachments, as part of the build. The existing base doubles as the requirements document, which shortens the design phase.

What does the equivalent of our Airtable cost to build?

A typical internal-tool pilot starts from €5,000 fixed-price. Compare that to your annual Airtable spend across seats. The payback is usually quick.

Compare · Airtable

An Airtable alternative for when the base becomes the bottleneck

Airtable earns its popularity: it's the fastest way to turn a spreadsheet into something like an app. But 'something like an app' has a ceiling: record limits, automation quotas, per-seat pricing, and logic that lives in fragile formula chains. When the team starts saying 'the base is slow' and 'don't touch that automation,' it's time for the real thing.

Book a Consultation See success stories

01Credit first

Where Airtable shines

We’re not here to trash a tool that works. If this list covers your needs, keep it.

Prototyping a workflow in an afternoon
Light collaborative databases for small teams
Flexible views (grid, kanban, calendar) with zero setup

02The breaking point

Where Airtable breaks for operations

Volume has a price and a limit

Record caps per base, automation run quotas, and attachment limits mean growth turns into plan upgrades, then into splitting data across bases and syncing them by hand.

Logic lives in fragile formulas

Real business rules end up as nested formulas and automation chains nobody dares edit. There's no test, no version control, no way to know what breaks.

Permissions are coarse

Field-level and row-level access, like 'operators see their orders only', needs workarounds or top-tier plans. Interfaces help but multiply maintenance.

Per-seat pricing punishes adoption

The tool works, more people want in, and the bill scales with success. Read-only users still count.

03The alternative

What we build instead

A system designed around your workflow, built fixed-scope and fixed-price, and you own the source code.

Internal tools, admin panels & dashboards built for your workflow

Every growing company runs on internal screens: the panel where the team processes the work, the dashboard where someone checks the numbers. When those screens are spreadsheets and five SaaS tabs, every task takes longer than it should. We build the back office as one system shaped to your process.

Explore this solution

Custom operations software, built around how you work

The spreadsheets, the scattered SaaS tabs, the tool that almost fits: at some point they stop scaling with you. We design and build the one system that runs your operation, from sales to production to shipping to reporting, shaped to your workflow instead of someone else's template.

Explore this solution

04Side by side

Airtable vs. a custom build

Dimension	Airtable	SpaceCraftersUniverse
Data volume	Record limits per base	A real database: millions of rows, no cap
Business logic	Formulas & automation chains	Real code: tested, versioned, reliable
Permissions	Coarse, plan-gated	Role-based, field-level, yours to define
Interfaces	Interface designer within limits	Any screen your workflow needs
Pricing	Per-seat, per-month	Fixed-price build, unlimited users
Ownership	Your data in their product	Your data, your source code, your hosting

05The switch

How the migration works

No big-bang cutover. Your current setup keeps running until the new system has proven itself.

01Export the bases. The Airtable schema is a good spec for what the team needs.
02Rebuild the workflow as a real app, keeping the views people like and fixing the workarounds.
03Import all records with history; add the permissions the base couldn't do.
04Switch the team over to the same mental model, without the ceilings.

06Proof

Teams that made the switch

Real systems running real operations today. Click through for the full story.

Professional Services · Project & Invoicing Operations

See every project, and get paid

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Projects

New project

Active

Blocked

Unpaid

Pipeline value

€1.2M

Project	Client	Stage	Value	Invoice	Flag
Brunnen Setup	Brunnen Tech	Delivery	€34k	Sent	Due 5d
Kessler Audit	Kessler Group	Due diligence	€58k	Unpaid	—
Vega Restructure	Vega Holdings	Kickoff	€21k	Blocked	Blocked
Helios M&A	Helios Group	Delivery	€76k	Paid	—
Atlas Advisory	Atlas AG	Proposal	€12k	Draft	—

A command center for every project: what's at which stage, what's blocked, what's unpaid, and what needs attention, with invoices generated automatically in the background.

Read the full story

Professional Services · Document & Mail Automation

Never lose a letter again

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Letter inbox

9 today

Today

Assigned

Resolved

Avg handle

Sender	Customer	Assignee	Task	Status
Finanzamt Berlin	Kessler Group	Lena	Respond to tax notice by 14 Jun	New
Versicherung Hofer	Lindner SE	Marco	Review policy renewal	New
AOK Bayern	Brunnen Tech	Marco	Confirm registration	Assigned
Stadt München	Orto AG	Lena	Permit follow-up	Resolved
DHL Express	Mittel GmbH	Jonas	Sign for delivery	Resolved

Every incoming letter scanned, read, and auto-assigned to the right customer and employee, with the task extracted from the letter, synced to Notion and Slack, and tracked to resolution.