SpaceCraftersUniverse
Solutions · Internal tools

Internal tools, admin panels & dashboards built for your workflow

Every growing company runs on internal screens: the panel where the team processes the work, the dashboard where someone checks the numbers. When those screens are spreadsheets and five SaaS tabs, every task takes longer than it should. We build the back office as one system shaped to your process.

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01Pain points

The problems this solves

01

The team works across five tabs

One task means the CRM, a sheet, the email thread, the PDF, and a chat message. Nothing is wrong, it's just all slow.

02

Reporting means asking someone

The numbers exist, but they're scattered. Getting this week's picture means exports and pivot tables, and it takes half a day.

03

No-code tools hit their ceiling

The Airtable or Notion setup that got you here creaks once you need real volume, permissions, and logic, and the workarounds pile up.

04

Every process lives in one person's head

Without a system encoding the workflow, onboarding is word of mouth and mistakes repeat with each new hire.

02What we build

What your system includes

Every build is shaped to your workflow. These are the modules this kind of system usually carries. Yours gets the ones it needs.

01

Admin panels

The screens your team works in daily, with records, statuses, and actions shaped to your exact process.

02

Operational dashboards

Live profitability, throughput, and SLA numbers instead of month-old spreadsheets.

03

Workflow & approval flows

Work moves stage to stage with the right person notified, so nobody has to chase updates in chat.

04

Document & invoice automation

Invoices, letters, and documents generated and routed automatically from your data.

05

Roles & permissions

Everyone sees exactly what their role needs, from operators to management.

06

Integrations

Synced with the tools you keep, like Slack, Notion, email, and accounting, so nothing is retyped.

03Proof

Shipped for real teams

These systems run real operations today. Click through for the full story.

Professional Services · Project & Invoicing Operations

See every project, and get paid

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Projects

New project

Active

12

Blocked

2

Unpaid

4

Pipeline value

€1.2M

ProjectClientStageValueInvoiceFlag
Brunnen SetupBrunnen TechDelivery€34kSentDue 5d
Kessler AuditKessler GroupDue diligence€58kUnpaid—
Vega RestructureVega HoldingsKickoff€21kBlockedBlocked
Helios M&AHelios GroupDelivery€76kPaid—
Atlas AdvisoryAtlas AGProposal€12kDraft—

A command center for every project: what's at which stage, what's blocked, what's unpaid, and what needs attention, with invoices generated automatically in the background.

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Professional Services · Document & Mail Automation

Never lose a letter again

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Letter inbox

9 today

Today

9

Assigned

7

Resolved

5

Avg handle

4h

SenderCustomerAssigneeTaskStatus
Finanzamt BerlinKessler GroupLenaRespond to tax notice by 14 JunNew
Versicherung HoferLindner SEMarcoReview policy renewalNew
AOK BayernBrunnen TechMarcoConfirm registrationAssigned
Stadt MünchenOrto AGLenaPermit follow-upResolved
DHL ExpressMittel GmbHJonasSign for deliveryResolved

Every incoming letter scanned, read, and auto-assigned to the right customer and employee, with the task extracted from the letter, synced to Notion and Slack, and tracked to resolution.

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04FAQ

Questions, answered

Admin panels, back-office systems, operational dashboards, approval workflows, document automation, and reporting: the software your team uses internally to run the business, built around your process.
05Replacing a tool

See how we compare

Airtable alternative

Airtable earns its popularity: it's the fastest way to turn a spreadsheet into something like an app. But 'something like an app' has a ceiling: record limits, automation quotas, per-seat pricing, and logic that lives in fragile formula chains. When the team starts saying 'the base is slow' and 'don't touch that automation,' it's time for the real thing.

Compare

Notion alternative

Notion is a brilliant workspace: docs, wikis, and light databases in one place. It's such a good hammer that operations start looking like nails: orders in a database, inventory in a linked view, processes in relation properties. Then volume arrives, and the workspace that organizes your knowledge is quietly failing at running your business.

Compare

monday.com alternative

monday.com makes work visible with boards, statuses, and progress bars. But a board describes the work and doesn't do it. When your process needs real data relationships, calculations, documents, or inventory, the team ends up updating boards about work they already did in other tools. That's plain overhead.

Compare

Book a consultation

See your custom system before you build it.

A free consultation gets you a clickable mockup, a technical plan, and a fixed quote. Yours to keep, no commitment.

Book a Consultation