A project & invoicing command center for Amicon Partners
Projects were tracked across spreadsheets, invoicing was manual and disconnected from delivery, and no one had a single view of what was blocked, unpaid, or at risk.
Multi-system partnership
We built multiple systems with SCU, and their consistency and dedication helped us elevate our operations.
The challenge
Amicon Partners runs many client projects at once, each with its own stage, deliverables, and billing schedule. The work was tracked in spreadsheets, invoicing happened separately and by hand, and the things that hurt most, blocked work and unpaid invoices, were the hardest to see.
- No single view of project status
Stages and ownership lived in spreadsheets, so the true state of the portfolio was never in one place.
- Invoicing was manual and disconnected
Invoices were created by hand, with no link to whether the project had actually reached a billable milestone.
- Blockers and unpaid work stayed hidden
Blocked projects and overdue invoices only surfaced when someone went looking, usually too late.
How we built it
We built Amicon a command center for the whole project lifecycle, with invoicing wired directly into delivery, so invoices go out without anyone chasing them.
- A project command center: every project with its stage, owner, client, and value in one board.
- Status & attention flags: blocked, unpaid, and at-risk projects are surfaced automatically.
- Automated invoicing: invoices are generated in the background as projects reach their billing milestones.
- Payment tracking: sent, paid, and overdue are tracked against each project, with nudges on what to chase.
- One place: leadership sees the whole portfolio, delivery and cash, at a glance.
Inside the platform
Two of the modules we shipped. Illustrative reconstructions, not screenshots of live data.
Projects
New projectActive
12
Blocked
2
Unpaid
4
Pipeline value
€1.2M
| Project | Client | Stage | Value | Invoice | Flag |
|---|---|---|---|---|---|
| Brunnen Setup | Brunnen Tech | Delivery | €34k | Sent | Due 5d |
| Kessler Audit | Kessler Group | Due diligence | €58k | Unpaid | — |
| Vega Restructure | Vega Holdings | Kickoff | €21k | Blocked | Blocked |
| Helios M&A | Helios Group | Delivery | €76k | Paid | — |
| Atlas Advisory | Atlas AG | Proposal | €12k | Draft | — |
Auto-invoicing
Project stage marked delivered
Generated from the project + rate card
Partner one-click approve
Emailed, logged to the project
Reconciled, project flag cleared
| Invoice | Project | Amount | Status |
|---|---|---|---|
| INV-2041 | Brunnen Setup | €34,000 | Sent |
| INV-2038 | Helios M&A | €76,000 | Paid |
| INV-2035 | Kessler Audit | €58,000 | Unpaid |
Results
Every project's stage, owner, value, and payment status in a single command center.
Invoices are raised in the background as projects hit their billing milestones, with no manual chasing.
Blocked, unpaid, and attention-needed projects surface automatically.
Leadership sees the whole portfolio and its cash position at a glance.
If projects and invoices live in different places
We build the command center that ties delivery and billing into one view.